Nafasi ya kazi :- Office Assistant at DHL May 2026

Key Accountabilities

• • Professionally serving all customers and visitors at the reception                                                                                                                                                                               
  • All visitors are signed in and have clear id                                                                                                                                                                                
  • Handle inquiries and route messages appropriately.                                                                                                                                                                         
  • Create and maintain a positive, enthusiastic & supportive working environment                                                                                                                                                                      
  • Arrange meeting rooms and necessary equipment.                                                                                                                                                                            
  • Create a culture of continuous improvement & service to both internal & external customers                                                                                                                                                                            
  • Monitor inventory of office supplies and reorder when needed                                                                                                                                                                  
  • Liaise between executives, regional managers, depot managers and warehouse staff                                                                                                                                                                   
  • Ensure cleanliness, safety, and proper functioning of office spaces.                                                                                                                                                                  
  • Support in Processing invoices, tracking office-related expenses.                                                                                                                                                                              
  • Ensure office practices align with company policies and legal regulations.                                                                                                                                                                               
  • Arrange, Coordinate and schedule of training courses presented to depots                                                                                                                                                                         
  • Book travel and accommodations for staff or guests.                                                                                                                                                                                          

• • Prepare travel itineraries and manage reimbursements.                                                                                                                                                                  
  • Coordinating and scheduling meetings, conferences, and corporate events.                                                                                                                                                                               
  • Organizing travel arrangements, including booking flights, accommodations, and transportation.                                                                                                                                                                     
  • Manage office administration, organize workflow, compose and edit correspondence, take minutes of meetings                                                                                                                                                                                
  • Monitors various HR projects and performs related administrative/secretarial duties e.g training coordination                                                                                                                                                                                   
  • Make travel arrangements and hotel bookings for various managers and staff                                                                                                                                                                           
  • Manage office stationery and consumables         

Qualifications & Experience

Education:

• Graduate degree qualification.
• HR certification or equivalent.
• o   Experience in front office management.                                                                                                                                                                                                                                                         

Experience:

• Experience in front office management.                                                                                         

2 years’ experience in a HR or executive secretarial role.

How to Apply:

Job type Full-time Job, To submit your application, please follow the link provided below.

CLICK HERE TO APPLY