Grants Finance Officer at World Vision October, 17

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Budget Management and Monitoring. (25%)

Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
Provide lead in budgetary control to ensure that activities are implemented within approved budget and approved locations
Lead in the preparation and revision of budgets and implement budgetary management strategies.
Perform Monthly financial analysis and share with project management for decision making.
Provide guidance to the AP on the allocation of the costs and recognition in the SunSystem both for the project funding and matching funds.

End Results

All project expenses are allowable, reasonable and allocable
No disallowed costs
No overspending or underspending
Budget revisions done timely
Accurate capturing of costsT
Timely and accurate decision making by project management based on the financial report

Activity

Partner Management (15%)

Conduct periodic project/partner visit for financial review and capacity building in finance management.
Reviewing partners’ reports and posting them into the system on time.
Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.

End Results

The capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.

Activity

Financial Management (20%)

Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
Provision of technical assistance and awareness to project staff on all financial related issues.
Maintain the project assets and have an updated asset register as per the donor and WV regulations.

End Results

Compliance with Donor and WV Guidelines

Activity

Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)

End Results

Zero tolerance to fraud is adhered to

Activity

Ensure that project procurements are done on timely basis and as per WV policies (10%)

End Results

Procurement done on timely manner as per the procurement plan

Activity

Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines (5%)

End Results

Salary Reconciliations done on monthly basis

Activity

Provide timely responses on project financial related matters (5%)

End Results

Financial Issues are resolved on time

Activity

Facilitate annual project audits & monitor implementation of audit recommendations (5%)

End Results

Successful audits and no disallowed costs

Activity

Provide supervision to the driver (5%)

End Results

Logistics are well managed with the project

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

Minimum of three years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
Minimum one year of experience from an international NGO experience is preferred.
Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
Reporting preparation and presentation and the proven ability to translate technical
Financial data into informative reports.
Advanced computer skills in MS Office programs, particularly Excel
Prior staff supervisory experience and strong organizational skills are desired
Excellent oral and written English skills.

Required Education, training, license, registration, and certification

Bachelor degree in Accounting/ Finance/Equivalent
Professional qualification in accounting such CPA or ACCA is an added advantage.

Preferred Knowledge and Qualifications

Experience in Managing Donor Funds
Working knowledge of grants operations, finance services and practices
Experience in managing partners
Good planning, Analysing, coordinating and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs
Ability to maintain effective working relationships with all levels of staff and public
Experience working with an international organization will be an added advantage
Excellent computer skills in Excel & Sun-systems accounting software

Travel and/or Work Environment Requirement

Travel on need basis

Physical Requirements

Must be able to work in Tanga Region

Language Requirements

Fluent in both Swahili and English languages.

KEY WORKING RELATIONSHIPS